If you need to submit an Expense Claim to UBES, or find out more about financial processes in the society, this page includes everything you need to know.
To contact the Treasurer regarding finance, or to submit forms, please email finance@ubes.co.uk, or come to the Info Point on one of the designated dates. We need to maintain an audit trail of any finance queries, so it is helpful to do this rather going through social media – these queries will usually redirected to the email account.
One-Stop-Shop: Flowchart
Although more in-depth documentation is available, the following flowchart is designed to help you easily identify the right actions you need to take. Remember, by following each of these steps carefully, you will be able to reduce or eliminate any delays...
Approved Suppliers
To provide the best value to our members, we aim to use a set of core suppliers offering good trade discounts and/or an invoicing facility. This list is growing, and if you know a supplier worth consider, please contact the Treasurer .
Advice for Drivers
If you are driving a hire vehicle on a UBES trip, then you should initially pay for fuel yourself, and claim back using an Expense Claim Form . Make sure to return the vehicle to the hire company in the prescribed state (usually the same level as when...
Report Requests
Use this page to request Expense Vouchers, Statements, or Budget Reports (if you are a budget holder).
Principles & Handbook
We have developed a new system for managing our accounts this year. The system aims to improve transparency, increase accountability, and especially promote our long-term goal of financial self-sufficiency, as outlined in the society’s strategy.
This sys...
